Job Details

TITLE:  Child Protection Information Management System (CPIMS) Assistant

TEAM/PROGRAMME: Child Protection/PLANE
LOCATION: Kano

GRADE:  5

CONTRACT LENGTH:
Fixed Term/ 1 Year

CHILD SAFEGUARDING: 
Level 3:  the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.
 

ROLE PURPOSE: Under the supervision of the Child Protection Officer, the post-holder will ensure efficient and effective day to day collection of field data and inputting data into CPIMS.   
The role is to support the collection of child protection data and support data management at the field level. S/he will enter case management field data collected by the child protection team, conduct spot checks to ensure quality and detailed data is provided and entered into the database, and oversee the day-to-day management of the inter-agency child protection information management system (CPIMS). The CPIMS Assistant will provide up to date analysis and other information regarding the services and performance of the case management process. The role holder will ensure a clear work plan for data entry and confirm that all files are entered into the database.

SCOPE OF ROLE:
 
Reports to: Child Protection Officer
Staff reporting to this post: N/A
Role Dimensions: (e.g. complexity, relationships, communication with stakeholders)
 

KEY AREAS OF ACCOUNTABILITY:

• Compile the case management data and ensure timely entry into the CPIMS.
• Cleaning of the data regularly to ensure accuracy of data.
• Daily back-up and synchronization of data.
• Generate weekly reports that are shared with the Case management team to enable better management, prioritization of cases and reporting.
• Manage data from individual cases, which include security of the data and flagging errors.
• Ensure mandatory fields are correctly captured and staff are assisted and guided as required before cases are entered into the system.
• To oversee the day-to-day management of the inter-agency child protection database including ensuring accurate and detailed data is sent to the Country Office CPIMS Task force and SCI PLANE MEAL Team monthly.
• Weekly analysis of data including achievements, duration between identification and entry, progress of the priority cases etc.
• Populate and submit weekly and monthly reports.
• Field visit and provide technical support to registered cases randomly selected from the CPIMS database. 
• Comply with all relevant Save the Children International policies and procedures with respect to child protection, code of conduct, health and safety, security, equal opportunities, and other relevant policies.

Capacity Building:

• Provide technical support/capacity building to caseworkers and project staff on quality data entry and CPIMS.

Representation & Advocacy & Organisational Learning:

• Ensure that Save the Children's work is coordinated with efforts of other agencies and Government, and support Interagency Coordination forums including the CPIMS Task Force and Case Management Task Force 
• With support from the Lead Child Protection Manager and/or other senior programme staff, assist in advocacy activities that target decision-makers in-country.
• In collaboration with the PLANE Project Child Protection team, feed in learning, experiences, and evidence to relevant advocacy objectives.
• Contribute to communications and media work as required.

General:

• Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.
• Other ad hoc tasks as requested by Line Manager.

 
Safeguarding:
 

• Ensure safe programming in the planning and implementations across the project period.
• Adhere to the Do no Harm principles across the entire steps of the project within the Programme implementation.

BEHAVIOURS (Values in Practice)
Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same.
• Widely shares their personal vision for Save the Children, engages and motivates others.
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters.
• Values diversity sees it as a source of competitive strength.
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions.
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity.

QUALIFICATIONS 
QUALIFICATIONS AND EXPERIENCE
 
Essential Criteria

• University degree or equivalent in social work, Social Science, statistics, development studies or equivalent combination of relevant training and experience n Information Management.
• Professional certificate and min 1 year experience including NYSC Certificate or an exemption letter.
• Experience in the use of Microsoft office, this include MS-word, Excel 
• Speaking fluent English, and Hausa language 

EXPERIENCE AND SKILLS
Desirable Criteria

• High level of personal integrity, commitment, and professional responsibility
• Excellent communication skills, 
• Team player with strong leadership skills

Able to be a self-started and work in challenging contexts and fragile environment.

Additional job responsibilities
 

Equal Opportunities 
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.