Job Details

ROLE PURPOSE: 
The position holder is primarily responsible for the safe transport/delivery of staff, visitors, and equipment/materials. S/he ensures that the vehicle assigned to her/him is in good condition and road-worthy all the time. The responsibility includes leading to the successful storage, release, monitoring, and inventory of all program-procured materials, equipment, and goods needed for the Development and Emergency Response Program.
KEY AREAS OF ACCOUNTABILITY: 
The Driver and Logistics Associate is expected to work in close cooperation/coordination with other Supply Chain staff and departments/units. Ensure the office operations and Supply Chain processes are conducted in line with the organization’s rules and guidelines including monitoring the Operations and Supply Chain management issues in BARMM Field Office.
1. Transport and Delivery

• Safely handles transport of all SCP staff, partners and authorized passengers, and equipment/goods in SC vehicle to their official destination.
• Ensures all passengers follow safety and security procedures while inside the vehicle, before, during and after the trip.
• Plans possible routes and destinations, keeping fuel efficiency and road worthy vehicle condition, and obey local traffic rules and regulations. 
• Responsible for the safe and defensive driving during the trip.
• Assists in loading and unloading of official goods, equipment, and documents.
• Carries out minor purchases, collect goods from suppliers and partners, and may transport / carry payment for goods and services as assigned by the Procurement focal and/or authorized SCP staff.
• Assists or directly supervise the on-site delivery and distribution of goods when necessary as assigned by the Supply Chain and/or authorized SCP staff.
• Perform assigned tasks relevant to program and business support delivery.

2. Vehicle Maintenance

• Responsible for the regular check-up and maintenance of assigned vehicles. Periodic maintenance must be done every 5,000 kms or 3 months, whichever comes first.
• Prepares request for the needed supplies, equipment and replacement of vehicle spare parts, perform minor repairs and arrange for shop schedule for other repairs.
• Monitors and conducts daily inspection and maintenance of assigned vehicles before and after the trip.
• Maintains vehicle first aid box, communication equipment, and fire extinguisher and protects the vehicle while inside and outside the office premises.
• Ensures the sanitation and ready use of the vehicle anytime; in the light of the COVID-19 pandemic, ensure disinfection of the vehicle especially the interior before and after every use. 
• Ensures all necessary documents, vehicle registration and permits such as copies of CR and OR, insurance coverage, driver’s manual, tools, map, etc. are up to date and kept in a safe place inside the vehicle.

3. Reporting

• Prepares and keep records of daily and periodic vehicle usage reports, including trip use, mileage, fuel consumption, inventory of tools and equipment.
• Prepares and submit log sheets for fleet analysis in weekly or monthly basis.
• Ensures effective and timely communications, follow the steps required by fleet, safety and security protocols are taken in case of involvement in an accident, observe any defects and damages, or relevant concern of the trip or the assigned vehicles.

4. Safety and Security

• Adheres to the minimum health and safety protocols amidst the COVID-19 pandemic and ensures that all passengers observe the same. 
• Contributes to the running monitoring of the prevailing security conditions by gathering security-related information and submitting reports to the Safety and Security Focal person.
• Assist in ensuring that the necessary measures are in place to ensure the security, safety, health, and well-being of Save the Children staff, and other visitors; and that security standards and procedures are strictly adhered to.
• Ensures that vehicles are parked correctly during the day and at night at the office parking, or designated parking space when outside the office or in the field.
• Responsible for the security of the assigned vehicle at all times, including all equipment, goods and documents inside the assigned vehicles.

Fleet Management 

• Undertake movement planning and dispatching
• Manages rented drivers
• Prepare monthly fleet monitoring data and analysis
• Ensure reporting of all fleet incidents/accidents

 
OTHER DUTIES AND RESPONSIBILITIES
STOCK MANAGEMENT AND DISTRIBUTION 

• Carries out the receiving and dispatching of stocks in and out of the office or warehouse including verification of item description, quality control of items and packaging, damage/error reporting, and facilitate the return of delivery or shipment.
• Supervise the unloading of deliveries, loading for dispatch and shipment of goods, to ensure proper handling and documentation.
• Ensures receipt and issue of stock are properly accounted for in a timely manner.
• Prepares and complete Goods Receive Note, Service Completion Note, Stock Release Form and Waybill.
• Collects and compile signed Waybill and Acknowledgment Receipts.
• Coordinates with program on the distribution plan and supports the complete distribution of stock for all expiring SoFs/Award before the grant end/year-end.
• Plan out deliveries and distribution based on the nature of requirements such as site location, accessibility, type of vehicle/truck, timing and coordination.
• Directly supervise the on-site delivery and distribution of goods when necessary.
• Performs regular physical inventory checks and stock reconciliation.
• Prepares and submit monthly Stock Inventory and Warehouse reports with information on available stocks including SOF end dates and expiry dates, damage and for disposal stocks.
• Supervise and manage warehouse laborers/haulers in all activities including kitting of goods.
• Assess the availability of space and prepare stacking and storage plans to ensure appropriate storage and optimize use of space to conduct warehouse activities.
• Properly manage warehouse facilities, equipment and stocks including organizing, sanitation and maintenance. 
• Maintain updated records of inventory and reports and manage documentation, to ensure compliance with warehouse policies and procedures.

PROCUREMENT 

• Assist in the conduct of market assessment.
• Compile and identify approved procurement requisitions from program and operations.
• Support sourcing process through sending and collecting quotations, Purchase Orders and invoices.
• Compile procurement packages and draft payment requests.

ASSET

• Assist in the conduct of asset checking, verification, dispatch and disposal. 

Institutional Learning

• Contributes to organizational learning and enhanced capacity in planned interventions and activities by providing feedback to the team on areas to improve. 
• Together with other project team members, gather information on the impact of the work in the communities as opportunities arise. 

QUALIFICATIONS AND EXPERIENCE

• Must possess a valid professional driver’s license and familiarity with roads in BARMM, nearby provinces and other areas in Mindanao.
• Have at least five (5) years of experience in the field. 
• Knowledgeable in Microsoft Office applications such as Word, Excel, and PowerPoint. 
• Experience in handling Supply Chain is a plus.
• Ability to think and act fast.
• High flexibility in working beyond the standard hours of duty, under ambiguous circumstances and sometimes difficult situations.
• Must have a strong sense of urgency and a well-developed work ethic, and has the ability to work with people of different national and cultural backgrounds.
• Willing to be assigned to other offices as a reliever or secondment whenever necessary.
• Understanding of Save the Children’s vision and mission and a commitment to its objectives; willing to adopt Save the Children methodology and framework in program implementation; abide by and implement Save the Children’s Eight Agency Policies including Child Safety. 
• Have a good working relationship with all of the staff, partners and stakeholders.
• Must have a high sense of urgency and a well-developed work ethics and has ability to work with people of different national and cultural background.