Job Details

ROLE PURPOSE: The CP & MHPSS Program Assistant will be responsible for supporting the logistics and administration of the program implementation across an integrated portfolio of Child Protection (CP), Case Management (CM), DI/AC, MHPSS and Gender Equality/GBV programming. She/he will also contribute to effective information and knowledge management. An important aspect of this role is the ability to translate spoken communication in English/Ukrainian in everyday settings along with limited written translation.
KEY AREAS OF ACCOUNTABILITY:Program logistics and administration

•  Contribute to planning and organizing of various project events and activities, including trainings, events and workshops as well as distributions of items for children and families
•  Under the guidance of the PM, coordinate with different departments (Human Resources, Finance, Supply Chain, etc.) to ensure timely and efficient follow up, delivery and implementation of activities
•  Carry out tasks such as preparing of certificates, managing participant lists, liaising with venues, preparing and packing of materials, and other related tasks as requested by the PM
•  Prepare payment and procurement requests (including related documentation) for program activities, in coordination with relevant Coordinators and with approval from PM
•  Support PM in managing team calendar and tracking movement across program locations, including supporting documentation for business visits and travel.

Information and Knowledge Management

•  Draft meeting minutes to document program team discussions and other meetings as needed
•  Support with organization and labelling of program team folders
•  Support with filing, paperwork and office coordination as needed, including updating the main dashboard trackers, training calendars and database
•  Assist PM in team communication and ensuring up to date documentation
• Maintain up to data database of staff and relevant external contacts (partners, interagency coordination focal points and other stakeholders)
•  Supporting onboarding of new staff through sharing of key program information, links to folders, orientation to program team and office

Translation

•  Support with day to day spoken translation (English/Ukrainian) of meetings and conversations, both in person and remote, as well as limited written translation
• Perform other duties as required in line with qualifications and position. 

BEHAVIOURS (Values in Practice)Accountability:

•  Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children valuesAmbition:
• Sets ambitious and challenging goals for themselves, takes responsibility for their own personal development.
•  Widely shares their personal vision for Save the Children, engages and motivates others
•  Future orientated, thinks strategically and on a global scaleCollaboration:
•  Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
•  Values diversity, sees it as a source of competitive strength
•  Approachable, good listener, easy to talk toCreativity:
•  Develops and encourages new and innovative solutions
•  Willing to take disciplined risksIntegrity:
• Honest, encourages openness and transparency

QUALIFICATIONS AND EXPERIENCE

• Certificate of education, higher level of education desirable
•  Minimum 1 year working in an administrative function
• Minimum 6 months experience in translation desirable
•  Familiarity with child protection, MHPSS and/or gender equality/GBV programming desirable
•  Knowledge or experience of NGO work desirable
•  Excellent interpersonal skills
•  Strong verbal and written communication skills in English (required) and Russian/Ukrainian
•  Computer literate (including proven working knowledge of all Microsoft Office applications)
•  Excellent attention to detail, organizational skills and discretion with confidential information
•  Ability to work independently and proactively through engagement with individuals across departments and in multiple locations/offices across Ukraine
•  Proven ability to work under pressure, handle challenging workload and effectively prioritize tasks
•  Positive and collaborative attitude
•  Motivation to learn and follow organizational processes and procedures