Job Details

Ukraine
Kharkiv
SCOPE OF ROLE: 
Reports to: Kharkiv Field Manager
Dimensions: May be requested to support work in Oblasts such as Poltava and Sumska, depending on the evolution of the context and the operational needs.  
Direct reports:  Approximately five direct reports. 
Note: The PM will need strong interpersonal skills to foster collaboration and ensure the professional growth of direct reports through mentoring and performance management.
 
 
KEY AREAS OF ACCOUNTABILITY:
Programme Management: 
 

• Manage all program implementation in the respective area, supporting the Field Manager to meet relevant KPIs 
• Provide direct support and strategic leadership to Kharkiv Operations teams to transition to PRIME, including having updated Logframes, DIPs, PP, HR plans, etc. 
• Work with Operations teams to ensure monthly reporting to MEAL is done accurately and on time
• In collaboration with the HoP / AD and FM, develop and track master budget forecast and cash requests for Kharkiv activities, make recommendations on adaptive measures. 
• Provide leadership to Operations teams in terms of meeting proposal related deadlines
• Enable strong collaboration with PDQ teams during proposals and implementation 
• Plan for effective use of Programme resources, ensuring that all resources/assets in project are managed in line with SC and Donor policies.
• Track and report on Programme progress against both programmatic and budgetary targets, and collaborate with the Technical Advisors/Specialists to make adjustments to Programme design as necessary. 
• Collaborate with the Report Writing teams in Awards, and with the Coordinators, by providing inputs, reviewing and submitting timely and high-quality donor reports.
• Promote synergies and ensure the overall coherence and relevance of multi-sectoral response;

Ensure feedback loops from learning events, and document challenges / bottlenecks in a concise manner – escalating to the FM as needed.
 
Partnership and Localisation:

• Support the Partnership team with capacity assessments of partners, and support with programmatic support planning
• Develop skills to support partner to have workplans in place and follow up with team members regularly to ensure that activities are on track.
• Develop strong collaborative relationships with local and international partners to ensure effective coordination.
• Overall responsible in the for review of Annex A and B, and take responsibility in submitting PAAs on time to EAO / CO Awards teams 
• Review relevant partner narrative and financial reporting 
• Work with Coordinators and PMs to develop a training plan and register for completed trainings
• Ensure all partners are aligned with SC’s mission and objectives, facilitating mutual understanding and collaborative efforts.

Needs Analysis, Programme Design and Implementation:

• Contribute to situation/response analysis, sector strategy documents and sector response plans as well as Programme design, working with the partner teams to ensure design is appropriate and implementable. 
• Contribute to country and area level contingency and emergency preparedness plans and where possible, integrate contingency planning for Programme planning and proposal design.
• Support partners and direct teams to respond to new emergencies and spikes
• Follow up with the implementation of DIP, PPs, Rapid Needs Assessments, HR plans, etc. and monitor the usage of PRIME in the field office

Monitoring, Evaluation and Accountability

• Support Knowledge Management/MEAL to collect appropriate, timely and accurate data against agreed indicators to enable both internal and external reporting.
• Contribute to operationalise needs assessments in the area
• Work with MEAL team to identify and incorporate project suitable accountability mechanisms.

Human Resources Management

• Complete D2Ps with all direct staff in a timely and constructive manner, manage performance as needed
• Support, mentor and develop SC Programme  team to develop leadership, management and technical capacity.

 
Coordination:

• Regularly coordinate and collaborate with other Programme managers and Programme teams to strengthen programmatic synergies, integration and impact for children.
• Support representation needs in coordination meetings (Cluster, Working Groups as required). 

 
BEHAIOURS (Values in Practice)
 
Accountability:

• holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• future orientated, thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength
• approachable, good listener, easy to talk to.

Creativity:

• develops and encourages new and innovative solutions
• willing to take disciplined risks.

Integrity:
honest, encourages openness and transparency; demonstrates highest levels of integrity
 
QUALIFICATIONS AND EXPERIENCE
Essential

• At least 3 years experience working with a humanitarian/ development organisation, preferably in East Ukraine
• University degree (bachelor level, masters preferred) in a related academic discipline
• Skills and experience in project/programme implementation, monitoring, review and evaluation preferably from a child rights approach in accordance with the Child Rights Convention and international humanitarian rights standards.
• Substantial people and programme management experience with good interpersonal skills and ability to communicate at all levels.
• Solid experience in grant management, including budget holding and donor reporting.
• Substantial understanding or proven experience of security management issues.
• Ability to produce high-quality reports in English.
• Representational, political awareness and advocacy skills.
• Ability to work with limited supervision from line manager. 
• Experience working with partners and a participatory approach.
• Fluency in written and spoken English and computer literate.
• Commitment to the aims and principles of SC. In particular, a good understanding of the SC mandate and child focus and an ability to ensure this continues to underpin our support

Equal Opportunities 
The post holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
 
Safety and Security
The post holder is required to carry out the duties in accordance with SCI Safety & Security policy and procedure
   Additional job responsibilities
The job duties and responsibilities as set out above are not exhaustive and the Post holder may be required to carry out additional duties within reasonableness of their level of skills and experience.