Job Details

ROLE PURPOSE: 
This role will support the emergency response procurement team to ensure the proper procedure is followed for the purchasing of all goods and/or services for Save the Childrens programming and operations.KEY AREAS OF ACCOUNTABILITY:

• Ensure that at all times Save the Children procurement policy and procedures are implemented and adhered to and are within compliance to donor regulations.
• Receive purchase requests for programs and process with all supporting documentation prior to submitting it for the final authorization ensuring approval by authorized signatory. 
• Maintain proper documentation of all procurement throughout Supply Chain (PR, CBA, PO, GRN, SRF, WB, etc)
• Consult with requestor on specifications and advise on best processes
• Collect quotations for supplies and services according to procurement policy
• Review all quotes and compile competitive bid analysis for review by procurement coordinator or logistics manager prior to raising purchase order.
• As needed, develop procurement committees for the high-value procurements to ensure required technical support and compliance.  Provide support role for the functioning of the procurement committee.  Ensure due process is followed and fair/transparent purchasing decisions are made.
• Ensure that purchase orders are prepared based on the best terms and conditions given by supplier.
• Coordinate delivery between supplier, warehouse and program.
• Follow up with suppliers if a purchase order has not been delivered according to specification, quantity or quality agreed.
• Communicate any real or perceived conflict of interest which may arise in the execution of job
• Commitment to serving members and their donors, and to helping build a culture of member service throughout organisation.
• Assist in the procurement process with the collection of quotations, the preparation of paperwork, tracking and reporting out on orders and the maintenance of files/records

General:

• Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.The post-holder will comply with all relevant Save the Children policies and procedures with respect to child safeguarding, safety and security, code of conduct, equal opportunities and other relevant policies.QUALIFICATIONS AND EXPERIENCE 

Essential

• College degree, minimum high school education
• IT skills including excel, MS Office
• Proficiency in written and spoken English
• Detail oriented, honest, flexible, hardworking
• Ability to synthesise and analyse information, and make clear, informed decisions
• Ability to build relationships quickly with a wide range of people, both internally and externally

Desired

• 1-2 years’ experience in logistics or procurement function

SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving results together with children and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
• Creates a managerial environment in-country to lead, enable and maintain our culture of child safeguarding

Ambition:

• Sets ambitious and challenging goals for self and team, takes responsibility for own personal development and encourages team to do the same
• Widely shares personal vision for Save the Children, engages and motivates others
• Future oriented, thinks strategically and on a global scale

Collaboration:

• Builds and maintains effective relationships, with own team, colleagues, members, donors and partners
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency
• Always acts in the best interests of children